One of the secrets to running a successful business is learning how to communicate effectively. In order for your team to reach their maximum levels of productivity, you’ll need to ensure that they understand what is going on. They should know what is expected of them, be aware of where your business is heading, and stay up to date on what your competitors are doing. It will be extremely difficult for your employees to retain all of this information at once. That is why you need to think carefully about your approach. Below are five tips for effectively communicating with your work force.
Invest in Your Staff Training
Make sure that you’re always investing in your staff training. Instead of holding sporadic meetings, you should try to set aside a day, or even an entire week, for training your staff. During your training sessions, you should explore the best ways to communicate effectively. You should consider hiring a professional who can teach you all the skills that you require.
It’s important that your staff feel able to communicate freely with you. If you’re the boss of a big organization, it may be too intimidating for your employees to discuss matters face to face. Perhaps you could work on your approachability by leaving your door open and arranging regular catch-ups with your staff. Alternatively, you could have an anonymous feedback jar that allows people to communicate with you discreetly. This will be especially useful if they have a complaint to make about another member of staff.
Hold Interesting Team Meetings
Do people tend to switch off during your staff meetings? If so, don’t take it personally. When you’re doing the same thing day in and day out, it’s extremely hard to stay engaged. Try to mix things up by holding interesting team meetings. You could invite different members of your staff to take charge. Alternatively, you could introduce a number of quick fire meetings. Instead of sitting down and discussing items in depth, you could try to make dynamic decisions. Not only will this help to keep people on their toes, it will also reduce the amount of time that they have to concentrate for.
Deliver Exciting Presentations
Make sure that you’re putting the maximum amount of effort into your presentations. Don’t just use the same old slides each time. Instead, try to be creative. You should also encourage your employees to do the same. Sometimes too much text can be overwhelming. Why not create a photo slideshow to help you get your point across? This is the best way to give your audience a helpful visual, while ensuring that they are focused on you and not just reading off the screen.
If your work place struggles with efficiency, you’ll need to implement some changes. Don’t worry, they don’t have to be drastic. For instance, if certain members of staff take forever to respond to their emails, you could easily set up a new communication system. Some email software allows you to see when a message has been opened. If you install this software, you could set your employees the target of responding to all internal emails within the hour. This is a great way to prevent people from slacking.